Privacy Policy

Last updated: September 17, 2026

VitaDelta Cyber Island is an internal system for use by authorized officers and members of VitaDelta, a chapter of Brothers Across Nigeria International (BANI). It is available at app.vitadelta.org and, during the current domain transition, at finance.vitadelta.org - both addresses serve the same system. It is not a public service, and this policy applies only to individuals VitaDelta's leadership has already authorized to use it.

What we collect

Everything below is entered by authorized officers as part of running the chapter - none of it comes from public sign-up.

• Identity and contact information - deck name, legal first and last name, email address, telephone number, and postal address.
• Membership and roster information - designation, Frigate and Galleon assignment, position/office held, and membership status (Sailing, Spotted, SWGP - deceased, or Removed).
• Financial records - dues and payment history, credit/debit balances, ledger entries, and uploaded proof-of-payment files.
• Employment and education - employment status, course, and level.
• Next of kin - name, telephone number, and relationship.
• Induction and transfer history - induction sagas and dates, salting saga, re-induction and readmission records, date of joining the Galleon, and prior Frigate/Galleon affiliation.
• Remarks - free-text notes an officer may add to a member's record.
• System and audit records - sign-in activity and a log of administrative actions taken in the system, including every time someone reveals another member's personal information (see below).

Who can see what

Not everyone with access sees the same information. Visibility is tiered by role:

• A member can see their own full record, but cannot edit it.
• A member looking up another member sees only that person's deck name and designation - nothing else.
• Officers (any of the association's eight positions) see roster and membership information for members within their scope (their own Galleon, or their own Frigate for Frigate-level officers): deck name, designation, status, Frigate/Galleon, position, and induction/ transfer history. This does not include legal name, address, employment, education, next of kin, remarks, or telephone.
• The Mascot additionally sees telephone numbers.
• Only the Super Admin, Galleon Master, and Penmate can see and edit the full record, including legal name, address, employment, education, next of kin, and remarks.

The more sensitive personal information above (legal name, address, employment, education, next of kin, remarks, and telephone) is hidden by default even from roles who qualify to see it. It is only shown after that person deliberately clicks a "Show personal information" button, and every time that happens, the system records who viewed it, whose record it was, and when. That log is visible to the Super Admin and Galleon Master.

How authentication works

Sign-in uses Google's or Yahoo's own sign-in service. We only ever receive your email address, name, and whether your email is verified - we do not receive your password, contacts, calendar, files, or anything else from your Google or Yahoo account. Signing in this way does not, by itself, grant access to anything: the email must already match an account an officer has set up for you, or sign-in is refused.

Where data is stored

All data is stored on Cloudflare's infrastructure: structured records (membership, financial, and audit data) in Cloudflare D1; uploaded proof-of-payment files in Cloudflare R2; and session tokens (used only to keep you signed in) in Cloudflare KV. A nightly encrypted backup of the database is also kept in Cloudflare R2. We do not sell, rent, or share this data with any third party outside VitaDelta's own administration, except where required by law.

Retention, correction, and deletion

The system does not currently offer a self-service way to view all the data held about you, correct it, or request its deletion. Corrections to your record are made by an authorized officer (Super Admin, Galleon Master, or Penmate, depending on the field). Removing a member from the active roster is a soft removal - their historical financial and membership records are retained, not deleted, since they remain part of the association's financial and membership history. If you'd like something about your record corrected, or have a question about what's held about you, contact us at the address below.

Questions

Questions about this policy, or requests relating to your data, can be directed to vitadeltaadmin@gmail.com, or to the chapter's Super Admin.

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